Jobs in Oman

Deputy Supply Coordinator at SOLIDARITES INTERNATIONAL – Amman

Job Description

The Deputy Supply Coordinator backs up the Supply Coordinator in guiding the mission procurement and supply activities.
He/she supervises the capitalization of all information’s related to procurement and supply processes
He/she supervises trainings for Supply staffs related to procurement and supply processes.
He/she takes on the functions of the Supply Coordinator in case of absence.
 List of main responsibilities:
 Supervision of order handling for the mission and the implementation of the procurement process:
• Participate in analysis of the purchasing environment at the national and regional level in     close collaboration with Supply coordinator.
• Participate in controlling SI purchasing procedures and donors funding rules and regulations.
• Take part in drawing up call for tender documents and RFQs as well as contracts necessitating for validation at coordination level.
• Take part in selecting suppliers, and negotiating prices, deadlines and delivery modes.
• Ensure monitoring of the suppliers’ relationships.
• Review the valid customs procedures and documentation (import-export, tax exemptions) in the country of intervention.
• Receive and verify quotations and IOF requests sent by the requesters before transmission to the Supply Coordinator.
• Receive and verify the Purchase Files from the bases before transmitting to the Supply Coordinator for the final verification.
• Ensure the monitoring of IOFs and update the stakeholders on the development and stage of their purchase orders.
• Support Supply Coordinator in carrying out purchases.
• Link with Finance Department to ensure payments to the Suppliers are properly managed.
• Ensure that the Procurement Tracker (IOF Follow-up) for NESCO base and potential sub-bases is in place and regularly updated.
• Support Supply Coordinator in setting up new framework agreements that can be used at Regional or Local level to support the mission’s procurement.
• Oversee the implementation of purchases ensuring compliance with rules and procedures and inform the Supply Coordinator in case of problems or delays.
• Update the price and supplier database.
• Ensure the implementation of purchases, making sure they are in accordance with SI and/or donors rules and procedures.
• Conduct the market assessment at national and regional level.
• Participate in monitoring the bases’ purchase and ensure that purchasing files are drawn up correctly on mission wide level.
• In close collaboration with the Supply Coordinator participate in purchases of the durable equipment according to Solidarités International standards, and have them validated by the headquarters Desk logistician.
Monitoring shipments:
• Give full support to the Supply Coordinator in monitoring of national and international shipments linked to NESCO and bases purchases.
• Oversee the customs clearance procedures and customs clearance of imported material with close cooperation with SI office in Erbil, Iraq and NES Log Manager and his Deputy.
Human resource management:
• Appraise personnel under direct supervision.
• Train supply teams in the tasks inherent to supply management in accordance with SI procedures.
• Upon request from the Supply Coordinator, organize training workshops related to procurement and purchase procedures.
• Support purchasers and procurement contract technician with their tasks and objectives.
Reporting / capitalization:
• Consolidate monthly procurement logistics report (IOF and contract Follow-up) of NESCO and bases.
• Centralize information’s on distances, prices and transport methods and companies.
• Keep the Procurement and Purchase table updated and share monthly.
• Share the updated IOF and contract follow Up with Field Coordinators and Field Logistics Managers.
• Ensure that price and supplier files are compiled and regularly updated, along with documentation requirements in effect (import – export, exemptions, taxes).
• Participate in base meetings related to supply.
• Represent Solidarités International, when required and/or delegated to do so with suppliers and local authorities.
• File and archive supply documents.
• Participate to the preparation of files related to procurement to be transferred to HQ.

Job Details

Job Location
Amman, Jordan

Company Industry
Non-profit Organization

Company Type
Employer (Private Sector)

Job Role
Purchasing and Procurement

Employment Type
Full Time Employee

Monthly Salary Range

Number of Vacancies

Preferred Candidate

Career Level

Years of Experience
Min: 4 Max: 7


Bachelor’s degree / higher diploma

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